Bluepixie
5th May 2007, 20:47
Current version
Constitution
Constitution of PAUSE GAMING - Glasgow University Network-Gaming Society
Contents
• 1 NAME
• 2 AIMS
• 3 MEMBERSHIP
• 4 THE COMMITTEE
o 4.1 MOTION OF NO CONFIDENCE
• 5 GENERAL MEETINGS
o 5.1 ANNUAL GENERAL MEETINGS
o 5.2 ELECTIONS
o 5.3 EXTRAORDINARY GENERAL MEETINGS
• 6 RULES OF CONDUCT
• 7 THIS DOCUMENT
• 8 DEFINITION OF WORDAGE
• 9 MEMBER RESPONSIBILITES
• 10 EVENTS
• 11 MATTERS OF SOCIETY DOGMA
NAME
The Society shall be known as “PAUSE GAMING,” which shall be subtitled “Glasgow University Network-Gaming Society”.
AIMS
The aim of the Society shall be to promote all forms of computerised, multiplayer gaming.
MEMBERSHIP
3.1 Membership of the Society shall be open to matriculated students of Glasgow University. Associate membership of the Society shall be open to other persons subject to the discretion of the Committee, provided that active associate members account for no more than twenty percent of the total membership and no more than ten percent of the total voting members at Annual and Extraordinary General Meetings.
3.2 Membership shall be conferred upon payment of an annual membership fee, the amount of which shall be decided by the Committee immediately prior to the Fresher’s Week each year. All existing memberships shall lapse at the beginning of the Fresher’s Week.
3.3 Honorary membership of the Society shall be conferred upon Presidents of the Society who have completed their term of office, and also to invited guests of the Society at the discretion of the Committee. Honorary members shall henceforth be deemed to be members of the Society for the span of their natural lives.
3.4 Upon joining the Society, each member shall be given a unique membership number (as written on their membership card).
3.5 The Society may enter into reciprocal agreements with other societies of similar nature, whereby members of those other societies shall be entitled to all privileges of Pause Gaming membership – with the sole exception of participation in the Society vote – insofar as Pause Gaming members enjoy similar privileges within those other societies. Such agreements shall be entered into by the decision of the Committee, subject to annual ratification by membership vote; the names of those societies with which such agreements exist shall be entered into the Society’s minutes.
THE COMMITTEE
4.1 The Society shall be administrated by an elected Committee, composed of the following posts as ordered by seniority:
1. President
2. Secretary
3. Treasurer
4. Server Admin
5. OCM
6. Web Admin
4.1.1 At least two of the committee posts of President, Secretary and Treasurer must be fully matriculated students of the University of Glasgow at the time of their appointment. No person may be permitted to hold more than one Committee post at a time.
4.2 The President shall be responsible for the overall operation of the Society, overseeing the functions of other Committee members. The President shall be charged with performing or appropriately delegating tasks for which no particular Committee member is responsible, in addition to functioning as primary liaison with organisations external to the Society.
4.3 The Secretary shall be responsible for keeping the minutes of Society meetings and conducting routine administrative tasks.
4.4 The Treasurer shall be responsible for any and all funds amassed by the Society, administrating its bank accounts and finances.
4.5 The Server Admin shall be responsible for maintaining any servers required to ensure the smooth operation of the society networked events.
4.6 The O.C.M. shall be responsible for publicising of forthcoming Society events, and also for oversight of the Society website and publications. In addition to these duties, the O.C.M. will help the Committee in the general running of the society as required by the Committee, in particular the exercising of specific duties of other Committee members where the member in question is unable to perform these duties.
4.7 The Web Admin shall be responsible for the creation, maintenance and editing of the society website.
4.8 The Committee shall decide upon the events and activities undertaken by the Society.
4.9.1 Such decision shall be taken at Committee meetings, which shall be held in an easily accessible place in Glasgow with at least one week’s notice given. This notice may only be waved in case of emergency. Committee meetings shall be held at least once per University term.
4.9.2 Two thirds of the presently active Committee shall be the quorum for Committee meetings, chaired by the most senior member present.
4.9.3 Committee decisions shall be made by majority consensus and subject to review at later Committee meetings; the meeting chairperson shall have a casting vote.
4.9.4 All Committee meetings shall be open to any interested members of the Society; the minutes of all meetings shall be made available to the Society in a timely manner.
4.9.5 Any Committee member absent from two consecutive meetings without giving apology can – at the discretion of the Committee – be suspended. Until such time as the Committee is unanimously satisfied that the absences were justified, the duties of the suspended Committee member shall be carried out by another Committee or Society member nominated by the remaining Committee. If not thus satisfied after one month of absence, the Committee may appoint a temporary replacement for that post, subject to ratification at an Extraordinary General Meeting: the suspended Committee member may stand for re-election.
MOTION OF NO CONFIDENCE
4.8 If two thirds of the Committee or a petition of twenty members or fifteen percent of the Society’s membership – whichever is less – so move, then a Committee member must face a motion of no confidence at a meeting of the Society. The Committee member so challenged must be given at least two weeks of written notice of this motion, and must be given the opportunity to present a defence at the meeting. If two thirds of the members present and voting at the meeting support the motion, the individual shall be removed from the Committee. The vacancy shall be filled as per the procedures for the replacement of suspended members.
GENERAL MEETINGS
5.1 The quorum for General Meetings shall be ten voting members or fifteen percent of the active voting membership – whichever is less – including at least two thirds of the active Committee members.
5.2 The most senior Committee member present, who shall have a casting vote if such is required, shall chair General Meetings.
ANNUAL GENERAL MEETINGS
5.3.1 The Annual General Meeting shall be held during the second Semester.
5.3.2 The order of business of the Annual General Meeting shall be as follows:
• . Reading of the minutes of the last Annual General Meeting.
• . Procedural matters, including any amendments to the constitution proposed by the outgoing Committee.
• . President’s Address.
• . Treasurer’s Statement.
• . Nominations from the floor for Committee positions.
• . Heckling meeting of candidates for election.
• . Election of the new Committee.
• . Procedural matters and constitutional amendments proposed by the new Committee or the membership.
• . Forthcoming events.
• . Other business that remains unresolved.
ELECTIONS
5.3.3.1 All Committee posts shall be open to election at the Annual General Meeting.
5.3.3.2 Only members of the Society may stand for election to the Committee. Candidates for the office of President must be (or have been) matriculated students of the University of Glasgow.
5.3.3.3 All nominations must be supported by a proposer, seconder and the candidate’s assent of approval.
5.3.3.4 Elections for posts shall be conducted in order of seniority, from most to least senior as dictated in section 4.I (above). Elections are by majority of members present and voting. The chairperson of the meeting shall establish procedure. Postal votes shall be accepted if submitted to the Committee before the start of the meeting, clearly stating both the name and membership number of the voting member along with voting preference. Votes by proxy shall not be permitted.
5.3.3.5 Any nominated candidate who is defeated for a particular post may be orally nominated at the meeting for any other post.
EXTRAORDINARY GENERAL MEETINGS
5.4.1 An Extraordinary General Meeting may be called by the decision of the Committee, or by petition of ten members or fifteen percent of the membership, whichever is less. At least two week’s notice of an Extraordinary General Meeting shall be given to the Society, except in emergency. An emergency Extraordinary General Meeting may be held immediately, but any decisions that it reaches are strictly subject to ratification at a full Extraordinary General Meeting two weeks later, or at the Annual General Meeting, whichever is soonest.
5.4.2 Procedure and order of business for an Extraordinary General Meeting are as for the Annual General Meeting, except:
• . Committee posts are not automatically open to election.
• . Any motions of no confidence proposed at an Extraordinary General Meeting must be conducted prior to any elections.
• . If desired by a two-thirds majority of those present and voting, a Committee post made vacant by a motion of no confidence at may be put up for immediate election. Otherwise, election shall be held at an Extraordinary General Meeting two weeks later, or at the Annual General Meeting, whichever is soonest.
5.4.3 Ratification of an emergency Extraordinary General Meeting shall be by two thirds majority of those present and voting at the subsequent, full Extraordinary General Meeting or Annual General Meeting.
5.4.4 All decisions other than those specified above shall require a majority vote, save that reversing any earlier decision shall require a majority of two thirds.
RULES OF CONDUCT
6.1 The Society shall neither participate in nor condone any actions which discriminate against individuals on grounds of gender, race, disability, sexuality, religion, political affiliation, OS, ideology or age.
6.2 Any member dissatisfied with the activities of the Society or its Committee should bring his or her grievances to any Committee member, and then to the whole Committee if they remain unsatisfied.
6.3 The Committee shall not use Society funds for personal purchases.
[
THIS DOCUMENT
DEFINITION OF WORDAGE
7.1.1 Though effort has been made to keep the wording of this document gender-neutral, any words in this Constitution that indicate masculine or feminine gender may also be read as their trans-gendered, multi-gendered or gender-neutral equivalents. We are a gaming society of equal opportunities.
7.2 Only a quorate General Meeting of the Society may amend this Constitution. A two thirds majority of those present and voting shall be required to pass any amendment or adopt another Constitution; proxy and postal votes may not be used.
7.3 The Secretary of the Society shall ensure the Constitution conforms to current Society policy, and shall preserve dated historical copies of it.
7.4 An up-to-date copy of the Constitution shall be made available to the Society's members at the start of each term.
MEMBER RESPONSIBILITES
8.1 Neither Pause Gaming nor its Committee shall be held responsible for any damages or cost of reparations due to loss, negligence, stupidity, unusual behaviour, planned action, act of god, act of dog, virus, worms, malware, software, hardware, misuse of property, proper use of property, foul language, power surge, lack of power or anything else conceivably going wrong.
8.2 Each member shall be held responsible for his or her own property, without exception.
8.3 By connecting to the network, members imply that their computer equipment is free of viruses and other malware and software detrimental to the function of the network and/or its constituent parts.
8.4 By connecting to the network, members imply that their computer equipment has been loaded with all of the most recent security patches and upgrades to both the operating system and programs used at the event.
8.5 Any member found to be gaining unlawful or unauthorised access to another member’s computer – for any reason – will be disconnected from the network and asked to leave the event immediately.
8.6 Any member that is abusive or disruptive or acts against the spirit of the society will be disconnected from the network and asked to leave the event immediately.
8.7 By connecting to the network, members imply that the software running on their computer has been legally obtained.
8.8 Subject to joining the Society, each member must agree to these terms without reservation or exception.
8.9 The Society reserves the right to impose other rules and regulations at network events.
EVENTS
9.1 The main interest of the society shall be the organising, promotion and hosting of network gaming events.
9.1.1 Each event shall be advertised both online and offline. This will include the rules of the event, the cost of the event and the games likely to be played therein.
9.1.2 If the committee decides, the membership shall be entitled to pre-register to attend an event upon payment of a deposit.
9.1.3 Priority shall be given to those members that have pre-registered and paid their deposit first. Non-registered members, those that have not paid the deposit and non-members may be required to surrender their place in the event in preference to registered, deposited members.
9.1.4 Each member shall use a unique screen name for each game. Arguments over player screen names shall be settled with a battle of skill or luck decided by the President (or other Committee member in his absence).
9.1.5 Any individual wishing to participate in society events must be a member of the society.
9.1.6 The society shall not be limited to Local Area Network gaming events. The society shall meet online for both gaming events and chat as desired, and other non-gaming events as dictated by the Committee.
MATTERS OF SOCIETY DOGMA
10.1 The preferred web browser for the Society shall be anything but Internet Explorer.
10.1.1 The users of the web browser Internet Explorer may be mocked occasionally for this oversight.
Constitution
Constitution of PAUSE GAMING - Glasgow University Network-Gaming Society
Contents
• 1 NAME
• 2 AIMS
• 3 MEMBERSHIP
• 4 THE COMMITTEE
o 4.1 MOTION OF NO CONFIDENCE
• 5 GENERAL MEETINGS
o 5.1 ANNUAL GENERAL MEETINGS
o 5.2 ELECTIONS
o 5.3 EXTRAORDINARY GENERAL MEETINGS
• 6 RULES OF CONDUCT
• 7 THIS DOCUMENT
• 8 DEFINITION OF WORDAGE
• 9 MEMBER RESPONSIBILITES
• 10 EVENTS
• 11 MATTERS OF SOCIETY DOGMA
NAME
The Society shall be known as “PAUSE GAMING,” which shall be subtitled “Glasgow University Network-Gaming Society”.
AIMS
The aim of the Society shall be to promote all forms of computerised, multiplayer gaming.
MEMBERSHIP
3.1 Membership of the Society shall be open to matriculated students of Glasgow University. Associate membership of the Society shall be open to other persons subject to the discretion of the Committee, provided that active associate members account for no more than twenty percent of the total membership and no more than ten percent of the total voting members at Annual and Extraordinary General Meetings.
3.2 Membership shall be conferred upon payment of an annual membership fee, the amount of which shall be decided by the Committee immediately prior to the Fresher’s Week each year. All existing memberships shall lapse at the beginning of the Fresher’s Week.
3.3 Honorary membership of the Society shall be conferred upon Presidents of the Society who have completed their term of office, and also to invited guests of the Society at the discretion of the Committee. Honorary members shall henceforth be deemed to be members of the Society for the span of their natural lives.
3.4 Upon joining the Society, each member shall be given a unique membership number (as written on their membership card).
3.5 The Society may enter into reciprocal agreements with other societies of similar nature, whereby members of those other societies shall be entitled to all privileges of Pause Gaming membership – with the sole exception of participation in the Society vote – insofar as Pause Gaming members enjoy similar privileges within those other societies. Such agreements shall be entered into by the decision of the Committee, subject to annual ratification by membership vote; the names of those societies with which such agreements exist shall be entered into the Society’s minutes.
THE COMMITTEE
4.1 The Society shall be administrated by an elected Committee, composed of the following posts as ordered by seniority:
1. President
2. Secretary
3. Treasurer
4. Server Admin
5. OCM
6. Web Admin
4.1.1 At least two of the committee posts of President, Secretary and Treasurer must be fully matriculated students of the University of Glasgow at the time of their appointment. No person may be permitted to hold more than one Committee post at a time.
4.2 The President shall be responsible for the overall operation of the Society, overseeing the functions of other Committee members. The President shall be charged with performing or appropriately delegating tasks for which no particular Committee member is responsible, in addition to functioning as primary liaison with organisations external to the Society.
4.3 The Secretary shall be responsible for keeping the minutes of Society meetings and conducting routine administrative tasks.
4.4 The Treasurer shall be responsible for any and all funds amassed by the Society, administrating its bank accounts and finances.
4.5 The Server Admin shall be responsible for maintaining any servers required to ensure the smooth operation of the society networked events.
4.6 The O.C.M. shall be responsible for publicising of forthcoming Society events, and also for oversight of the Society website and publications. In addition to these duties, the O.C.M. will help the Committee in the general running of the society as required by the Committee, in particular the exercising of specific duties of other Committee members where the member in question is unable to perform these duties.
4.7 The Web Admin shall be responsible for the creation, maintenance and editing of the society website.
4.8 The Committee shall decide upon the events and activities undertaken by the Society.
4.9.1 Such decision shall be taken at Committee meetings, which shall be held in an easily accessible place in Glasgow with at least one week’s notice given. This notice may only be waved in case of emergency. Committee meetings shall be held at least once per University term.
4.9.2 Two thirds of the presently active Committee shall be the quorum for Committee meetings, chaired by the most senior member present.
4.9.3 Committee decisions shall be made by majority consensus and subject to review at later Committee meetings; the meeting chairperson shall have a casting vote.
4.9.4 All Committee meetings shall be open to any interested members of the Society; the minutes of all meetings shall be made available to the Society in a timely manner.
4.9.5 Any Committee member absent from two consecutive meetings without giving apology can – at the discretion of the Committee – be suspended. Until such time as the Committee is unanimously satisfied that the absences were justified, the duties of the suspended Committee member shall be carried out by another Committee or Society member nominated by the remaining Committee. If not thus satisfied after one month of absence, the Committee may appoint a temporary replacement for that post, subject to ratification at an Extraordinary General Meeting: the suspended Committee member may stand for re-election.
MOTION OF NO CONFIDENCE
4.8 If two thirds of the Committee or a petition of twenty members or fifteen percent of the Society’s membership – whichever is less – so move, then a Committee member must face a motion of no confidence at a meeting of the Society. The Committee member so challenged must be given at least two weeks of written notice of this motion, and must be given the opportunity to present a defence at the meeting. If two thirds of the members present and voting at the meeting support the motion, the individual shall be removed from the Committee. The vacancy shall be filled as per the procedures for the replacement of suspended members.
GENERAL MEETINGS
5.1 The quorum for General Meetings shall be ten voting members or fifteen percent of the active voting membership – whichever is less – including at least two thirds of the active Committee members.
5.2 The most senior Committee member present, who shall have a casting vote if such is required, shall chair General Meetings.
ANNUAL GENERAL MEETINGS
5.3.1 The Annual General Meeting shall be held during the second Semester.
5.3.2 The order of business of the Annual General Meeting shall be as follows:
• . Reading of the minutes of the last Annual General Meeting.
• . Procedural matters, including any amendments to the constitution proposed by the outgoing Committee.
• . President’s Address.
• . Treasurer’s Statement.
• . Nominations from the floor for Committee positions.
• . Heckling meeting of candidates for election.
• . Election of the new Committee.
• . Procedural matters and constitutional amendments proposed by the new Committee or the membership.
• . Forthcoming events.
• . Other business that remains unresolved.
ELECTIONS
5.3.3.1 All Committee posts shall be open to election at the Annual General Meeting.
5.3.3.2 Only members of the Society may stand for election to the Committee. Candidates for the office of President must be (or have been) matriculated students of the University of Glasgow.
5.3.3.3 All nominations must be supported by a proposer, seconder and the candidate’s assent of approval.
5.3.3.4 Elections for posts shall be conducted in order of seniority, from most to least senior as dictated in section 4.I (above). Elections are by majority of members present and voting. The chairperson of the meeting shall establish procedure. Postal votes shall be accepted if submitted to the Committee before the start of the meeting, clearly stating both the name and membership number of the voting member along with voting preference. Votes by proxy shall not be permitted.
5.3.3.5 Any nominated candidate who is defeated for a particular post may be orally nominated at the meeting for any other post.
EXTRAORDINARY GENERAL MEETINGS
5.4.1 An Extraordinary General Meeting may be called by the decision of the Committee, or by petition of ten members or fifteen percent of the membership, whichever is less. At least two week’s notice of an Extraordinary General Meeting shall be given to the Society, except in emergency. An emergency Extraordinary General Meeting may be held immediately, but any decisions that it reaches are strictly subject to ratification at a full Extraordinary General Meeting two weeks later, or at the Annual General Meeting, whichever is soonest.
5.4.2 Procedure and order of business for an Extraordinary General Meeting are as for the Annual General Meeting, except:
• . Committee posts are not automatically open to election.
• . Any motions of no confidence proposed at an Extraordinary General Meeting must be conducted prior to any elections.
• . If desired by a two-thirds majority of those present and voting, a Committee post made vacant by a motion of no confidence at may be put up for immediate election. Otherwise, election shall be held at an Extraordinary General Meeting two weeks later, or at the Annual General Meeting, whichever is soonest.
5.4.3 Ratification of an emergency Extraordinary General Meeting shall be by two thirds majority of those present and voting at the subsequent, full Extraordinary General Meeting or Annual General Meeting.
5.4.4 All decisions other than those specified above shall require a majority vote, save that reversing any earlier decision shall require a majority of two thirds.
RULES OF CONDUCT
6.1 The Society shall neither participate in nor condone any actions which discriminate against individuals on grounds of gender, race, disability, sexuality, religion, political affiliation, OS, ideology or age.
6.2 Any member dissatisfied with the activities of the Society or its Committee should bring his or her grievances to any Committee member, and then to the whole Committee if they remain unsatisfied.
6.3 The Committee shall not use Society funds for personal purchases.
[
THIS DOCUMENT
DEFINITION OF WORDAGE
7.1.1 Though effort has been made to keep the wording of this document gender-neutral, any words in this Constitution that indicate masculine or feminine gender may also be read as their trans-gendered, multi-gendered or gender-neutral equivalents. We are a gaming society of equal opportunities.
7.2 Only a quorate General Meeting of the Society may amend this Constitution. A two thirds majority of those present and voting shall be required to pass any amendment or adopt another Constitution; proxy and postal votes may not be used.
7.3 The Secretary of the Society shall ensure the Constitution conforms to current Society policy, and shall preserve dated historical copies of it.
7.4 An up-to-date copy of the Constitution shall be made available to the Society's members at the start of each term.
MEMBER RESPONSIBILITES
8.1 Neither Pause Gaming nor its Committee shall be held responsible for any damages or cost of reparations due to loss, negligence, stupidity, unusual behaviour, planned action, act of god, act of dog, virus, worms, malware, software, hardware, misuse of property, proper use of property, foul language, power surge, lack of power or anything else conceivably going wrong.
8.2 Each member shall be held responsible for his or her own property, without exception.
8.3 By connecting to the network, members imply that their computer equipment is free of viruses and other malware and software detrimental to the function of the network and/or its constituent parts.
8.4 By connecting to the network, members imply that their computer equipment has been loaded with all of the most recent security patches and upgrades to both the operating system and programs used at the event.
8.5 Any member found to be gaining unlawful or unauthorised access to another member’s computer – for any reason – will be disconnected from the network and asked to leave the event immediately.
8.6 Any member that is abusive or disruptive or acts against the spirit of the society will be disconnected from the network and asked to leave the event immediately.
8.7 By connecting to the network, members imply that the software running on their computer has been legally obtained.
8.8 Subject to joining the Society, each member must agree to these terms without reservation or exception.
8.9 The Society reserves the right to impose other rules and regulations at network events.
EVENTS
9.1 The main interest of the society shall be the organising, promotion and hosting of network gaming events.
9.1.1 Each event shall be advertised both online and offline. This will include the rules of the event, the cost of the event and the games likely to be played therein.
9.1.2 If the committee decides, the membership shall be entitled to pre-register to attend an event upon payment of a deposit.
9.1.3 Priority shall be given to those members that have pre-registered and paid their deposit first. Non-registered members, those that have not paid the deposit and non-members may be required to surrender their place in the event in preference to registered, deposited members.
9.1.4 Each member shall use a unique screen name for each game. Arguments over player screen names shall be settled with a battle of skill or luck decided by the President (or other Committee member in his absence).
9.1.5 Any individual wishing to participate in society events must be a member of the society.
9.1.6 The society shall not be limited to Local Area Network gaming events. The society shall meet online for both gaming events and chat as desired, and other non-gaming events as dictated by the Committee.
MATTERS OF SOCIETY DOGMA
10.1 The preferred web browser for the Society shall be anything but Internet Explorer.
10.1.1 The users of the web browser Internet Explorer may be mocked occasionally for this oversight.